Kiera and Paige dig deep into successful ways to make your practice successful by increasing hygiene productivity. So to all the dental hygienists out this, this one is for you! Hygiene is such an important part of overall oral health and plays a huge role in every dental practice. Kiera and Page provide the following helpful tips to stay on top of your skill set without feeling overwhelmed:
It’s all about training your mindset to a “I can’t” to a “What if?”
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Kiera provides a simple role-play activity for your Monday Huddle! This week she discusses: “Presenting the Treatment Plan to your Patients.” She states that the doctor should quickly go through the plan with the patient giving a SPECIFIC DATE of when to see the patient for a follow-up and a SPECIFIC TIME of how long the procedure will take. Then the dental assistant, or hygienist, and treatment coordinator mimics what the doctor says as well as HOW and WHEN to discuss the cost with the patient. Kiera highlights the importance of PUTTING THE EMPHASIS ON SCHEDULING, NOT ON MONEY. By practicing different patient responses to the treatment plan provided and positively critiquing one another, you will insure the perfect execution when the moment of truth arrives!
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Kiera welcomes Donna Dinette who emphasizes the simplicity of getting a 97-98% return rate on your insurance claims! It is all about knowing what the insurance companies want as well as being sincere and confident when speaking with your patient. Kiera and Donna lay out useful instructions for getting paid by insurance companies and patients. Here are a few samples you’ll learn in the episode:
By taking Donna’s advice, you will be surprised by how fast you get results!
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Kiera is joined by Sarah O’Bryan as the two dive right in to simple steps that better organize insurance and billing. Sarah explains that you can eliminate kickback error reports by first making sure you have correctly entered the subscriber information and having a system in which the office keeps track of claims instead of just relying the computer software. Kiera and Sarah emphasize the need to “clean up” your insurance system one step at a time:
By following these simple steps, you will start to observe more time open up in your schedule and less errors submitted.
Kiera welcomes back Tiffanie Trader as they discuss the topic of “addressing the numbers” with the entire dental team. Sometimes it's hard to be "vulnerable" and share what your practice is producing without it feeling as if we are pushing production to increase a doctor's paycheck. Kiera and Tiffanie both KNOW what this feels like as team members pushing towards these numbers.
HOWEVER, they both know that numbers don't mean bigger paychecks for the doctor-- but they are just a MEASURING STICK OF HOW MANY PATIENTS YOUR PRACTICE IS HELPING!
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Kiera is joined by Dr. George Hariri and Dr. Richard Low from the Shared Practices Podcast as they pick Kiera’s brain about Route Slips. What are route slips, why are they needed, and how necessary are they? Kiera explains that route slips create routines and checklists so team members are reminded of the patient’s needs.
Route slips should include:
Kiera indicates that when route slips are used effectively, they will not only better prepare the team for the next day appointments, but will also help decrease reaction time in order to fill cancellations for that day. Listen in as Kiera sheds her wisdom and time-saving tips!!!!
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Kiera and Dr. Summer Kassamel are back together in a short, fact-filled episode discussing team calibration specifically dealing with treatment planning. They deep dive on what you say, how you say it, and when you say something to a patient can make or break the patient’s acceptability of the proposed treatment plan. By connecting with your patients, they will automatically feel more at ease with the treatment plan suggested.
Kiera and Summer suggest different FLOW CHARTS for discussing a treatment plan with a patient, taking new patient calls, scheduling, and more! With a few more helpful tips, they insist that the key to calibration is that everyone in the office, even the doctor, is open to helpful feedback. This way everyone is strengthened in their weaknesses and the patients have a better experience.
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Kiera is back with Tiffanie Trader as they discuss the topic of hiring. Although it can be tempting to hire out of desperation, it is much easier to set the non-negotiable at the beginning of the interview. PAY, HOURS, and LOCATION all need to be discussed first so no time is wasted for either party. Kiera and Tiffanie both emphasize the importance of writing an attractive, yet specific job ad by following a 3 paragraph model. The ad will aid in your filtering process while also attracting the perfect applicant.
Kiera welcomes Brenda Miller to the podcast for an episode surrounding office managers, business leadership, and consulting. Kiera was in Brenda's three offices and decided it would be fun to take the listeners "behind the scenes" of in-office consulting.
Brenda examines her unconventional, yet inspiring, journey that has now brought her to working as a dental office manager. Brenda gives the following tips for office managers:
Brenda emphasizes the importance of listening to your team and being humble in your approach. Positive attitudes can push a business, its leader, and its team forward to the next level!
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Dr. Mark Costes and Kiera Dent are back together again in this quick episode discussing the importance of mentorship. Mentorship has been and continues to be an impactful role in both their personal and business lives. As they each discuss the mentors they have, it becomes clear that mentorship can come from unlikely places.
Often team members do not think they "qualify" for mentorship since they are just team members-- this is very false. Kiera and Mark discuss how mentorship can come in many shapes and forms, and encourage you to find mentorship to raise yourself to a better version of yourself.
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