Episode : The Ad That Will Hire Your Unicorn

Podcast Description

Tiff and Monica provide exclusive, step-by-step insight into creating hiring ads that both grasp your specific practice’s strengths and needs, and attract those rockstar team members you’ve been looking for.

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Transcript:

The Dental A Team (00:00)

Hello, Dental A Team listeners. We are back today. I think we used to call it Consultant Takeover and now it’s just literally a podcast, but it’s my consulting team. And gosh, I love these days. You guys get to hear me just brag about the consultant team and the Dental A Team in general. And I have one of my faves. All these women are some of my favorite human beings in life. we got to recently, we were able to spend some really good quality time together and really just.

Honestly, it was just fun. Like it wasn’t even one-on-one, like getting to know each other. It was just really getting to know each other by proxy of having fun together. And if no one here listening knows, fun is one of our core values. And that is one of the core values. I don’t even know. You may know this, but it was one of the core values that Kiera and I have had literally since day one. That was one that has never changed. Fun has always been there. We did have it really high. used to be our number one core value. And then we realized like,

it was setting a weird precedent. So it’s not quite as high anymore, but fun is massive for us. And we really, truly believe if you’re not having fun, what are you even doing? I think there’s oftentimes in life that things are not necessarily quote unquote fun, but there should be some air of sprinkles on top that can make life a little bit more fun in the end. So Monica, you make podcasting fun, your way of thinking. I like following.

Monica (00:59)

Yeah.

The Dental A Team (01:22)

your thought process. really, it is really fun for me to follow the thought process, especially because I tend to think I’m pretty good at knowing where someone’s going or what they’re doing, what their intent is. Like I’m usually pretty good at keying into it, but sometimes you catch me and I’m like, dang, I love how your brain works. So I love it because you make me think a little bit harder, like a little…

more intentional, I like the word intentional. You make me think a little more intentional than I do on my day to day. So thank you for being here today, Monica, and shedding your brilliance on the Dental A Team, listeners and team. How are you this morning? It’s a Monday morning for us and we’re just at it bright and early. How are you?

Monica (02:09)

I’m doing great, Tiff. Thank you. Thanks for inviting me. You know, I think one of the things that attracted me and I was really curious about the Dental A Team was that core value of having fun because, you know, we just kind of get a little serious and boring as we become adults. And I’m like, gosh, I don’t ever remember thinking like, my gosh, this work should be fun. Sometimes it is fun, but should it be fun?

And I was so curious about that. to be honest, I think I shared this. I struggled a little bit with adding the fun factor in, you know, when I think about work and in my day. And I’m so glad that I decided to join the Dental A Team because that is my core value. Every day that I wake up, I’m like, I’m going to make this so fun today. What’s going to be fun about my day? And I think fun is just a mindset.

Right? Because you can do hard things. You can have hard conversations. You can have a hard day and still look for the fun and still make it fun. ⁓ So thank you. Thanks for inviting me today. This is one of my, I guess, new hobbies, newfound passions is podcasting, unscripted podcasting, ⁓ going with it. Right. And just seeing what our brains kind of like come up with. So.

The Dental A Team (03:31)

Yep.

Monica (03:35)

just so you all know, this is unscripted. This is ⁓ just real time and I love it. I love the authenticity of it, right? Because this is where great ideas are born with no agenda. it’s, you you and I have like this really great kind of cadence and engagement. One thought leads to another. And sometimes I have to stop myself because I can see myself going down and, you know, a rabbit hole and just, you know, and so we’ll…

We’ll keep it short and sweet and impactful.

The Dental A Team (04:07)

Awesome. I love that. Thank you. And I’m glad that you, I’m actually glad that you mentioned that I do. I do think it’s important for listeners to know, like this is literally off the cuff. Uh, 99.9 % of it, have a topic and we like brainstorm for a quick minute, but really we have no idea what’s going to come out of these podcasts until it’s done. So it is a really magical experience. And I like it that way because I think that, like you said, there’s, there’s more ideas that are born in that kind of a mindset and it does, it keeps it fun.

Monica (04:12)

Thank

Yeah.

Yeah.

The Dental A Team (04:36)

Monica, been actually, it’s been really fun. From my seat, I get to see the evolution of consulting and the evolution of ⁓ your position at the, at the company. And it’s, was, it was been really cool. And I think for the listeners to know the Monica that you see today has always been here, but she was more reserved. And I think that comes from, it’s fair. It’s fair. comes from just, like you said, the older we get, more.

we lose that like the Santa Claus effect. Like we lose that magic and the sparkles and reality sets in and we get, my boyfriend likes to call himself a realist. He’s a pessimist a lot of times, but he calls himself a realist, which is fair. But we do become this like realist mindset when we’re just like factual and we’re like checking off the lists and we’re so diligent and we tend not to laugh as much as we wanted to before. for us fun just means that

We enjoy what we’re doing. We bring an element of fun to our consulting. So when we work with you guys, like we’re having fun. We’re enjoying what we’re doing. We’re laughing. We’re making light of the situations that we can. And we’re making massive changes with easy implementations that totally just change the game for you guys. And that to us is so much fun for us to sit back and see. We can make a millimeter tweak on something that feels so massive in your world.

and then it all falls into place. And it’s just really cool. think of like the implants, know, they’re tweaking, tweaking, tweaking and torquing. And you can go a millimeter too far or be a millimeter too short or be like spot on. And that’s what I think of like that, that implant torque. We’re not making massive adjustments, but we’re making massive impacts and implant changes someone’s life, but it’s minimal adjustments.

Monica (06:25)

Yeah.

Yeah, I think ⁓ just to add to what you said, it’s really important to take some time to see through the childlike eyes, right? With awe and wonder. ⁓ think it’s also important not to confuse fun with playtime, right? Because work is serious stuff, what we do, right? We can have fun and get the job done and have those really impactful days ⁓ because it is a serious

The Dental A Team (06:45)

Yes.

Yes.

Monica (06:58)

business, right? ⁓ And fun doesn’t equal playtime. And I remember a client of mine saying, well, you know, it’s all you guys sound to like fun. And I’m like, yeah, because work should be fun. What you’re doing is amazing. You are helping people achieve their goals, their wellness goals, the smiles that they’ve wanted, maybe relieving someone out of pain and, you know, shame and everything that goes around, you know, dentistry.

The Dental A Team (07:23)

Yeah.

Monica (07:28)

And you’re impacting, you know, your team’s lives and your community’s lives and your own life. And it should be fun. You should see the beauty of that, right? ⁓ So it’s not all fun and games, guys. It is serious stuff. When we say fun, that means live life, you know, with joy and wonder and childlike lenses. So ⁓ if you, I think if you approach, you know, the day with that mindset,

everything is lighter, everything is ⁓ easier, right? There’s a place to things and there’s just, you you’re operating from a heart space versus your mental space, you know?

The Dental A Team (08:08)

I agree. Yeah,

I agree. I agree. And I understand that everybody’s going to have a core value of fun and that’s okay, too. You don’t have to. You truly don’t have to. And you don’t have to come in in the same mindset as we do. Just know that’s how we operate. And when you work with us, that’s what you’re getting. You’re getting that fun mindset of how can we make small changes that make massive impacts. And one of those spaces, I’ve actually watched you, make some pretty massive impacts with a client of yours. So this is

Monica (08:17)

Yeah.

The Dental A Team (08:36)

This is a good topic that came up for us. We get our topics from our list and I thought this was a great one for Monica actually because you have been working with a client recently. This is on hiring and building hiring ads and I know you’ve got at least one and you’ve got multiple that are hiring, but you’ve got one that you’ve worked like literally hand in hand as though you’re part of their, you are part of their team, but if your boots on the ground, part of their team because of their capacity and the type of hiring that they’re doing.

We’ve done this with a lot of clients, especially when they’re hiring like office managers, because the office manager would do the hiring, right? So when they don’t, which is the situation you’re in now where they don’t technically have like a dedicated office manager ⁓ with enough space in their world to do the hiring, even down to writing the ads and let’s face it, the dentist CEOs, it’s not your forte, first of all, most of the time, and you don’t have time for it either. So building that out and Monica, have…

the reason that it’s applicable is you have had fun doing this with them. And there’s been challenges too, but I think you’ve made some massive strides with them in this aspect. And the first space that you started was really learning the team, learning the practice, and writing ads that attracted the right type of people. And now you guys are in the interview process, but Monica.

From the lens of consultant working with this practice or other practices you’ve done as well, how do you advise them and how do you help craft those ads to speak to their needs? And everyone’s so different, right? So how do you do that and what suggestions do you think people could take away from today to do that on their own as well?

Monica (10:18)

Yeah, that’s a great question, Tiff. And you’re right, I’ve had a fun time ⁓ kind of wrapping my arms around this one client that does need it. I think one really important factor is like, remember who you are. Why are you great? When we are in a space of lack,

whether we’re lacking appropriate team members or we’re not, you know, doing what we want to do. We’re not doing the dentistry that we want. We’re not where we should be. ⁓ I think we go down this rabbit hole of like, and almost inertia kicks in, you know? So let’s reframe that mindset. Why are you great? Why did you start this? You know, how do you measure success? So I always say great leaders at

ask great questions. ⁓ Ask yourself those questions. Why am I great? What’s different about me? Do I want to be different? And if so, what makes me different? What do I do differently than my colleagues in the area? And identify who you are. What’s your persona? What do patients say about you? Go to your reviews, pull up your Google reviews, do a little kind of investigative work, a self-discovery.

about your practice. What are your Google reviews? What are patients saying about you? What do you want to be known for?

The Dental A Team (11:52)

Yeah, I love that. actually, Simon Sinek, I listen him a lot and he speaks about your why, right? Finding your why. And he says often, if you’re trying to figure out what is your special gift, like what is your talent? What is it that you’re here? What is your purpose? He says, ask your friends. Ask your friends why they are friends with you. What is it about you that your friends…

Monica (12:16)

I love that.

The Dental A Team (12:19)

stick around for or that they lean on you for. And I think Monica, that makes me think of the Google reviews. Like ask your patients, like why do your patients come back? Why does your team who you have currently, why are they your team? What are they speaking about you? And I think that can go twofold, right? Cause you’re gonna find out some things that you may not have, that might not be super fun. It might not feel really good to hear some of the things, but those are areas that fantastic. Let’s pull that into a KPI.

How can we improve that? But you’re gonna hear so many things as to why people love you, why they love your practice, why you. so I love that self-discovery start. I think it’s really, really massive.

Monica (12:55)

Yes.

Yeah, you’re absolutely right. You’re gonna hear some things that you may not want to hear, but I would say approach this exercise with the mindset of gratitude. Be grateful for the feedback. Be grateful for the positive feedback and be grateful for the not so positive feedback. That’s a little harder to swallow, you know? ⁓ Don’t attach yourself to the outcome. Attach yourself to the process of, right? And so even when you don’t have a good

The Dental A Team (13:03)

Yeah.

Monica (13:29)

⁓ you know, less than favorable outcome or response or feedback. would say, thank you. Thank you for sharing that because this is how I’m going to get better. That’s not how I want to be perceived. Right. Would you mind sharing more? Would you mind if I asked further questions? Right. Get curious and be grateful, grateful that people are willing to step out and be honest. Right. ⁓ it takes courage. It takes courage for that. so I always say don’t.

attach yourself to the outcome, but the process of. You can learn a lot about yourself in that process and your practice. I think Google reviews are really important because it’s your patient’s perception of their experience, not of you per se. And it may not be your reality, but it’s their reality, right? So it allows us an opportunity to dig deeper and learn more, right?

Opportunity, gratitude, what’s your story? I would say start with those things, those three things, right? One of the other things that I like to do is I like to see what’s out there. What are other ads that are posted in my area? What are the competitors looking for? What are they saying about their practice, right? And I put on my hat of I’m looking for a job and I am a rock star.

⁓ whatever it is, office manager, treatment coordinator. I’m a Rockstar treatment coordinator and I am looking for my next home. What ad calls my attention? Which one am I going to click on? What ads am I scrolling through? Right? Because if you want Rockstar employees, you have to have a Rockstar ad. Right? And so if your ad is ⁓

The Dental A Team (15:17)

Mm-hmm. Mm-hmm.

Monica (15:24)

the same as the other ads, ⁓ it’s gonna be about the money. So who are you? Why should a Rockstar treatment coordinator come work for you? Start with your story. What are the qualities that you’re looking for? What are the qualities that you have as a practice ⁓ to offer this Rockstar candidate? So start there, who are you?

The Dental A Team (15:49)

I love that.

Monica (15:54)

Why should I come work for you versus come work for me, right? Flip the framework of how you’re posting your ad and how you’re crafting your ad.

The Dental A Team (16:02)

Yeah,

yeah, I love that because it makes me think of, you know, back in the day when I was in office and writing ads, it was like, I’m putting up like, five, six, seven sentences that’s like, this is what we’re hiring for. I need a treatment coordinator. Like, this is what you’re going to get paid and people apply and we’d get thousands of applications, you know, and it’s just, it’s different now because I think people are looking for a place they want to have fun. They want to enjoy their job. They want to really work for a place that they feel

Monica (16:13)

Yes.

The Dental A Team (16:30)

seen valued heard and they want to know what that place is before they walk in and so rather than the old model of This is what we’re you know, these are all of the things we’re looking for ⁓ As far as the job. I think the new model is this is who we are. This is our vision These are our core values We’re looking for somebody who aligns with that and this is the job that they’re gonna do and I think it’s flipped so much in the last five years Realistically almost six years now, right?

that we just have to think differently and we have to speak differently.

Monica (17:01)

Yeah, and social media has also changed the game, right? mean, people can get an insight of your culture and who you are just by following your page, your Instagram page or your Facebook page or going on your website. But I truly believe social media and like those quick clicks, Instagram, Facebook are the persona of your practice, right? And so you gotta make sure that that’s aligned with

The Dental A Team (17:06)

Absolutely.

Monica (17:29)

with the ad that you’re posting and the reality of a day-to-day in your practice, right? And so social media can be so impactful, like Google reviews, whatever social media you use, a lot of people have TikToks, they have other things that I don’t participate in because it can get overwhelming, you know? But social media is powerful. mean, you use that as your platform, your patience.

The Dental A Team (17:51)

I can.

Monica (17:57)

You best believe that people are going and checking your reviews and your space, your social media space, because they want to know. They want to know, is this truly who they say they are? Because we have choices, right? And let’s be honest, our phone is glued to our fingertips 24 seven, even if we don’t want to, it is. And there’s power in that, right? So those platforms give a visual.

The Dental A Team (18:19)

Yeah.

Monica (18:27)

⁓ to anyone basically. I mean, it’s a world of referral nowadays, right? So I think use that to your advantage.

The Dental A Team (18:35)

Mm-hmm.

Yeah, I do. I do too. I think earlier, I don’t remember if it was this one or a different recording that we did, but you were speaking about, I think it was this one, being authentic. We’re off the cuff here. And so being authentic in your ad and being authentic in your social presence. So what are people on the outside seeing of you is really, really huge because if you’re saying you’re someone and it

Monica (18:48)

Yeah.

The Dental A Team (19:08)

doesn’t line up for you, first and foremost, the powers that you believe in are not gonna send you the people. They’re not gonna come if it’s not in alignment with who you are. But also, those who do come are gonna see that really easily, very quickly, and honestly, the ads usually, if we were to write an ad, if Monica wrote an ad, just blanket, wrote an ad, said, hey, five practices, you guys all use this ad. It might work for one of them because it may align closely

for one of them, but I think something you did, Monica, with this specific practice and the ones that you’ve worked with is you learned the practice. You actually, like you said, you put that hat on and you learned the demographics of the area and the demographics of other practices hiring, but you also learned that practice. You scoured their website, you talked to the team members, you asked them really hard questions, you scoured their reviews, you literally did your due diligence to learn who they are so that as you helped them

create the actual ad, it was speaking to them. And that authenticity really shines through. So if your social media is portraying someone that you’re not, you’re gonna hate it, you’re gonna feel really icky, it’s not gonna translate, and it’s gonna make hiring really, really hard. So I think, these pieces, this introspection, this really knowing, this asking the questions, the hard questions, the easy questions, whatever you wanna call them, asking those questions and learning who you want to hire.

who you are and who you want to attract are gonna be massive pieces and really what highlights a good ad.

Monica (20:45)

Yeah, I agree. And you’re absolutely right. I I did a little bit of ⁓ of digging more than I than I normally would because I really want them to have the person that they deserve. And listen, sometimes we’re not where we want to be. Right. So your reality right now may not be your desired space. And dream a big dream. OK, like create that that your ad can can be your future self.

The Dental A Team (20:53)

Yeah.

Monica (21:14)

But you need the right person to create that dream with you. So maybe you’re not where you want to be or how you vision your office, but you want to get there and you’re attracting, you want to attract the team members that will help you get there to that space. allow yourself to dream a big dream, be your biggest fan. I always say that, be your biggest fan, right? Fan your own flame.

The Dental A Team (21:20)

Absolutely.

Monica (21:42)

It takes, there’s nobody else to motivate you but you. Motivation is from within, right? So yes, we have mentors and coaches and listening to them, they help us kind of reignite that flame that we all have, our internal flame, but you’ve got to be able to fan that flame. mean, if it’s dim, you got to give it some air and some oxygen, right? And what gives us oxygen? It’s all the feel good stuff.

What are my patients saying about me? Right. So one of the things that I did, cause it was, it was difficult for this client to kind of say like, gosh, what am I really great at? You know? And I’m like, well, let’s go see what your patients are saying. And we pulled up some amazing reviews and here we thought like, nobody’s asking for reviews. No one’s giving us reviews. Well, guess what? There was some amazing reviews and I read them, you know, we, we went through the process of like, I went through the most recent ones.

The Dental A Team (22:14)

Mm-hmm.

Monica (22:38)

And I read this, not just one, but one that really sticks out. And I got to tell you, like, by the end of that, ⁓ reading that Google review, the doctor was sitting taller. eyes were like, there was sparkles in his eyes and, you know, his chest was out. I’m like, this is the kind of stuff that you need to be sharing on your social media stories. This is what people need to hear. He’s like, wow, that’s amazing. I said,

The Dental A Team (22:49)

No.

Monica (23:06)

print these every single day and read them to your team. Read them to yourself out loud. It feels good to know what others are seeing. We’re our hardest critics sometimes. And we’re not necessarily seeing the good stuff, because we’re focused on all the other things that we haven’t done and accomplished, but our patients see us through a different lens. And it feels great.

The Dental A Team (23:21)

Yeah.

Mm-hmm. Yeah.

Monica (23:34)

to be reminded of why you are who you are, why you have this amazing practice. you know, there’s just so many things that we overlook because we’re so focused on the things that we didn’t do. Focus on the things that you did do great. What did I accomplish this year? If you change one life, guess what? That’s amazing. You know, if you focus on changing one life at a time, at the end of the year, it’s a trickling effect. I mean, you’re…

The Dental A Team (23:57)

Yeah, I agree.

Monica (24:05)

your bowl is going to be or your cup is going to be overflowing. A thousand percent.

The Dental A Team (24:08)

Mm-hmm.

Yeah, I totally agree. I totally agree. love the, ⁓ I focus on making, if I can make one person smile today, that, you know, I just want to make one person smile today. So I love this. Thank you, Monica. I knew it being so fresh, you’re still in the process of helping them hire for this position, but I know it’s been really, really close to your heart and you’ve been very intentional on getting them the results that they need and they need this hire to push for the results. I…

Monica (24:30)

Yeah.

The Dental A Team (24:38)

I’ve enjoyed watching you work with them and I know they’ve enjoyed working with you and will continue to enjoy working with you. You’ll be hands on with them here this week. So I’m super excited for this. And Monica, think some of the pieces I’ve pulled out, we want those, know, actual pieces for you guys. And I think do the digging, do your research, figure out why people are referring you. Why do people want to come to you? What makes you special and different? And cultivate your ad around that plus

who it is that you want to hire and be super clear on what the position actually is. And front office reception is really hard to explain. So be super clear on what that position is, what will they actually be doing? What are your expectations so that somebody coming in can say, yes, I can do that. And Monica, thank you so much for your time. Thank you for everything you’ve poured into the clients that you have. But specifically today, we’re talking about this one client and everything you poured into them.

Monica (25:18)

Yes.

The Dental A Team (25:36)

I know because I’ve chatted with them, I’ve talked with them, I know how much they appreciate it and how much they need your love and your support and your guidance. So thank you for everything you do for all of us every single day.

Monica (25:49)

Thanks, Tiff. Likewise, thanks for your leadership, for your invitation, for this space where we can brainstorm and share our wisdom and ideas and impact the world of dentistry.

The Dental A Team (26:02)

Yeah, in the greatest way as possible, right? I love it. That’s our mission, everyone, just so you know. Thank you, Monica. And guys, I love podcasting. know that, Monica. She’s a big podcast fan now. We’re podcaster fan, which I appreciate and I love. So let us know what you think. Five star review below, but also [email protected]. If you have further questions, if you need help, if you need guidance, or you’re really not sure how to dig in and figure this out, please just…

Monica (26:03)

Hahaha

The Dental A Team (26:29)

Reach out, [email protected]. We’re here. A lot of those emails, most of those emails actually do get forwarded to the consultant team. So we are the ones that you’re gonna be hearing from. Thanks so much and we’ll catch you guys next time.

Monica (26:42)

Thanks everyone.