Struggling to hit your production goals consistently? Block scheduling might be the game-changer your practice needs!

Many offices find themselves overbooked with low-value appointments, running behind, and still missing production targets. But with strategic scheduling, you can increase efficiency, reduce stress, and boost revenue—without adding extra hours to your day.

Ready to make block scheduling work for you?

Here are 3 steps to get started with Block Scheduling:

Step 1: Identify Your Practice’s Production Goals

Before restructuring your schedule, you need a clear target. Start by:

• Reviewing last year’s production and setting a goal for at least a 10% increase.
• Considering your fee schedule adjustments (most practices raise fees by about 5% annually).
• Mapping out highs and lows—recognizing trends like slow months, holiday closures, and seasonal fluctuations.

By understanding how many working days you have and what each provider needs to produce daily, you can create a schedule that aligns with your financial goals.

Many offices see a 10-40% production increase simply by optimizing their schedule—without adding extra patients or working more hours!

Step 2: Design Your Ideal Block Schedule

Now it’s time to structure your day for maximum efficiency:

• Identify your high-value procedures and schedule them in blocks (e.g., crowns, implants, and major cases in the morning).
• Use dollar-based scheduling, ensuring every provider meets their daily production goal.
• Build time buffers between procedures to keep the day running smoothly.
• Plan hygiene exams and new patient blocks strategically so doctors aren’t bouncing between operatories.

Key Mindset Shift: Instead of squeezing in every patient at any time, set clear appointment slots that align with your production goals.

How to Map It Out:
1. Draft your block schedule using Google Sheets or Excel.
2. Assign monetary values to each block to ensure you meet daily production goals.
3. Adjust hygiene blocks to accommodate your patient base.

Step 3: Implement, Train, and Track Progress

Once your block schedule is designed, it’s time to put it into action:

• Train your front office team on the new scheduling method.
• Host a team meeting to get everyone on board and assign a point person to oversee scheduling adjustments.
• Hold firm on the schedule—if a patient requests a 4 PM crown, but crowns are scheduled for mornings, offer them available blocks instead of bending the rules.
• Track your progress for at least six weeks, making adjustments as needed.

Success Story: One practice went from producing $2M to $3.5M per year just by implementing block scheduling—without adding more hours or patients! They left work on time, took proper lunch breaks, and eliminated scheduling chaos.

Block Scheduling = Predictable Success

Your practice doesn’t have to feel like a guessing game. When you implement block scheduling:

• Production goals become predictable
• Your team stays on time and less stressed
• Patients receive a better experience

Imagine walking into your office knowing you’ll hit your goals with ease—that’s the power of block scheduling!

Don't have a block schedule yet? Download our template!

Need help implementing it in your practice? Email us at [email protected].

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