Triple Collections with Consistency and Systems

Why Collections Matter More Than You Think

Every practice wants strong numbers, but one of the most overlooked areas is dental collections. Collections aren’t just about cash flow, they’re the fuel that keeps your practice moving forward. Without consistent systems in place, even high production numbers can leave you feeling stressed, overextended, and constantly behind.

The Power of Structure in Scheduling

At Dental A Team, we’ve seen firsthand how structuring your schedule creates consistency. That’s why we recommend starting the week with a Monday meeting. It aligns the team, sets priorities, and ensures everyone is clear on what matters most. If Friday is your only option, that can work, but momentum is strongest when the week begins with focus and ends with results.

A Real-World Example: Tripling Collections in Two Months

One of our consultants, Dana, worked with a practice whose collections were sitting at 40%. With a lack of consistent systems and high front office turnover, the practice had significant gaps. Within just two months of working side by side, they tripled collections.

How? Not magic. Not luck. Systems, accountability, and relentless consistency.

Consistency Beats Firefighting

What we often see in practices is “squirreling”, trying to fix ten different problems at once and getting nowhere fast. Instead, the key is narrowing focus to one strategic priority at a time. For this practice, the focus was collections. By outsourcing insurance AR and creating a structured cadence for patient AR, the practice built consistency into tasks that used to get pushed aside.

AR is like working out at the gym: the moment you stop showing up, your progress disappears. But when you stick to a cadence, week after week, you build momentum and results compound.

Building Your Collections Cadence

To maintain strong collections, build a clear, simple rhythm:

• Assign specific weeks to patient AR and insurance AR.

• Dedicate uninterrupted time each week to follow-ups.

• Track progress in your Monday meetings and hold the team accountable.

Whether you outsource or keep AR in-house, the secret is the same, make it consistent and make it visible.

Small Shifts, Big Results

Tripling collections didn’t happen overnight. It happened because the team committed to steady, structured effort. And that’s true for any system in your practice. Anything you do consistently will produce results. The question is, are they the results you want?

Final Takeaway

Your dental collections don’t need to be a stress point. With the right systems, cadence, and accountability, you can create predictable, reliable growth.

Want help building systems that stick? Schedule a Complimentary Practice Assessment call and ask for our support in creating your collections strategy.

For more tips, check out our podcast.

Last updated: October 2025

Written by Jacintha Ham, Dental A Team